Using AI Press Release Generator to Write Professional Press Releases in Seconds

Launching a new product? Secured an important investment? Or simply looking to promote your brand? A press release can be an invaluable communication tool for brands to share newsworthy information with the public. But writing a good press release draft doesn’t come easy. It takes both storytelling skills and effective communication techniques to hammer your key points home. You want the content to be relevant, engaging, and structured correctly. An AI press release generator can be an invaluable assistant here, allowing you to experiment with different writing methods and explore various angles to create that perfect press release in one go.

Whether you’re a seasoned PR professional or someone who’s about to write their very first draft, creating an effective press release is now a click away with AI press release generators. We’ll show you how.

TL;DR here’s a quick overview of the article.


What is an AI press release generator?

How to use an AI press release generator?

  1. Define your target audience
  2. Use the AI press release generator to come up with a snappy title
  3. Craft your press release using the AI press release generator
  4. Optimize your press release draft for SEO
  5. Use the AI press release generator to fine-tune the draft

Best practices for crafting an effective press release

AI Press Release Generator - Narrato

What is an AI press release generator?

An AI press release generator is a tool that uses natural language processing (NLP) and machine learning algorithms to produce engaging and well-crafted press releases, in a fraction of the time. It is designed for PR professionals, marketers, and businesses, aiming to save time and effort in content creation.

Some AI-powered press release tools come with a ChatGPT-like interface, where you have to design “prompts” to get the desired output. This could make your job more difficult, as it adds another level of complexity to the task. You would first have to learn the intricacies of prompt engineering to get the right output. Narrato’s AI press release generator offers a different approach. All the input fields are already there. All you have to do is provide a few basic details about your business and product/service, along with some notes, and Narrato AI will take care of the rest. In less than a minute, you’ll have a well-crafted, high-quality press release, ready to publish!

How to use an AI press release generator?

Most press releases follow a set format. They’re straightforward, without any extra fluff, and usually have a neutral tone. This simplicity makes them ideal for AI content generation. In fact, doing this can help you save a lot of time and work. Here are a few simple steps that you’ll need to follow while using an AI press release generator –

1. Define your target audience

Your press release should speak directly to your target audience, aligning with their interests and concerns. Knowing who they are allows you to tailor the message to make it relevant and impactful. So, before you start using the AI press release generator, take a moment to consider who is on the other end of this press release. Think specifics. Is it investors who might want to jump on board with your vision? Your customers? Or maybe potential partners? By zeroing in on your intended audience, you set up the AI press release generator for success. When you provide the AI tool with audience information, it adapts the tone, style, and language of your press release to communicate with your target audience more effectively.

2. Use the AI press release generator to come up with a snappy title

Your press release will need a title that grabs attention from the get-go. This is the first thing that the readers see. It’s your opportunity to make a strong first impression, encouraging them to continue reading. Be sure to keep this title clear, concise, and captivating, giving your readers a sneak peek into what’s coming. There is no room for confusion here. They should instantly get the gist of your announcement.

If you need some help in coming up with a snappy press release title, you can use the ‘Headlines’ template on Narrato’s AI writer. This AI press release headline generator will generate multiple title suggestions, so you can find one that will be perfect for your press release.

 AI Press Release Generator for headlines on Narrato and Sassbook AI are two other press release title generator tools you can try.

3. Craft your press release using the AI press release generator

Now, you can finally get down to the main task – writing press releases. If you were doing this manually, it could take hours, sometimes even several days, to write a good press release. An AI press release generator can bring down hours of work into a few minutes. With this AI tool, you don’t have to start from scratch anymore. It can generate press release drafts at the click of a button.

Start by gathering your key points. Note down all the essential details about your announcement, and the core message you would want to convey. Once you have that ready, feed it to the AI press release generator in the ‘Announcement notes’ section, along with a few company and product details. You will also get the option to choose your target word count. Hit ‘Generate’ to create high-quality first drafts. The output might look something like this –

Narrato's AI press release generator in action

As you can see, the AI takes care of the structure and language. All you have to do is refine and edit the content to make sure it suits your requirements. That’s what our next step is about.

4. Optimize your press release draft for SEO

A well-crafted press release can do more than just disseminate news. It can boost your online visibility and reach if optimized correctly using SEO best practices. Here are some tips to do that –

Do keyword research: Research the keywords your target audience, as well as journalists, are using. These keywords should be strategically placed in the headline, summary, and body of the press release document. Narrato’s AI SEO tool can assist you in this step. It generates a list of keywords and provides real-time updates on keyword counts, helping you optimize the press release for maximum impact.

Optimizing a press release using Narrato's AI SEO tool

Add a summary: Adding a summary could help your press release appear in featured snippets. It should provide a concise overview of your news, include your main keyword, as well as a clear call to action (CTA).

Structure the body for readability: When writing your press release, remember that the body is where you’ll share all the important information. Organize it in a logical way using subheadings, short paragraphs, bullet points, and numbered lists. Don’t forget to include your keywords naturally and in the right context. Avoid using unnecessary jargon, hype, or fluff, and focus on presenting the core idea instead. By structuring your body well, you also improve the chances of your press release ranking for long-tail keywords.

Include links: Consider including links to your social media profiles, website, and other supporting sources in the press release. When inserting these links, use anchor texts with relevant keywords.

Add images and infographics: Another great way to enhance the quality of your press release is by adding images, infographics, and other visual content. This provides the necessary context for your press release.

But adding stock images will not cut it. You need quality images that will best represent your story. Narrato’s AI image generator is a great tool for creating unique and impactful images that will complement your message. It takes simple text prompts and transforms them into AI-generated images, in any style that you want.

Generating images using Narrato's AI Images tool

Remember to optimize these images with captions, descriptions, and alt tags. For infographics, you can try using Canva or Biteable’s infographic video tool.

AI image generator on Narrato

5. Use the AI press release generator to fine-tune the draft

The last step of the process is to proofread the final draft for any inconsistencies, errors, grammar, and readability issues. Here, you will have to review each section meticulously, ensuring it aligns with your messaging goals, style, and tone. Narrato’s AI content assistant offers many tools to help you with this step of the process too. There’s an AI paraphraser to rewrite your content for more clarity, an AI summary generator to condense lengthy text, a text simplification tool, content improver, sentence expander, and many other AI tools. There’s also a ‘Spelling and grammar check‘ template for performing quick checks on any sections that don’t read well.

For instance, a particular sentence (in the image below) was affecting the readability of the content.

Readability issue highlighted on Narrato's content editor

We used the ‘Content Improver’ AI content template to adjust the tone and improve the readability of this sentence, and the final output was much better.

Using Narrato's Content Improver AI template to refine the press release draft

With the AI press release generator, you can refine the content, blending the swift precision of Artificial Intelligence with the nuance of a human touch. You’re essentially getting the best of both worlds.

Best practices for crafting an effective press release

To ensure that your press release delivers your message effectively, here are some best practices to follow:

  1. Build a strong lead paragraph: Your press release intros should address the “Five Ws and One H” – what, when, who, where, why, and how. A strong lead paragraph will set the foundation for the rest of the content.
  2. Consider adding quotes: Add meaningful quotes from authoritative figures within the company or industry to add more depth to the content. But make sure they sound natural and conversational, and not filled with jargon.
  3. Back it up with data: It is good practice to support your press release with relevant statistics and data, especially if you’re targeting stakeholders like investors.
  4. Keep it concise: Try to keep your press release draft to a single page. Keeping it concise is key to sustaining the reader’s interest and delivering your message in a clear and focused manner.
  5. Provide contact info: Ensure that the contact information of your media representative is always positioned at the top for easy accessibility for reporters.

Let’s wrap this up

Isn’t it amazing that we’re in a digital age where all it takes is a few clicks to get that perfect, ready-to-publish press release? An AI press release generator can take productivity and efficiency to a whole new level. It does all the groundwork for you, sketching out a press release based on your inputs. That’s not all. It can also help you refine the content and optimize it for SEO.

The future is AI, folks, and it sure looks promising. So, go ahead and give this AI tool a whirl, and publish successful press releases in a fraction of the time.

Narrato AI content workspace