In today’s connected workplace, distractions are everywhere. Employees send and receive almost 200 Slack messages each week. Add to that the flood of emails, memos, and company announcements. With so much information flying around, how can you ensure your HR and internal communication content catches employees’ attention? An AI writing tool might just be your solution. By leveraging artificial intelligence, you can save time, improve accuracy, and ensure that your messages hit home. Curious about how AI can simplify your HR and internal communications? Let’s walk through the practical steps and benefits together.

TL;DR Here’s a video summarizing the blog –

 

Importance of HR and internal communication content

How to create HR and internal communication content using AI

1. Define the purpose of your content
2. Gather all necessary information
3. Create a content outline
4. Generate the HR and internal communication content with AI
5. Finalize and format the content

5 types of HR and internal communication content with AI

 

 

Importance of HR and internal communication content

In any organization, the content that circulates among employees through HR and internal communication channels plays a crucial role in shaping the workplace culture. Without clear, consistent, and engaging communication, confusion and misunderstandings can quickly escalate.

HR content is essential for keeping everyone on the same page regarding policies, benefits, and company updates. Imagine the chaos if nobody knew about the new remote work policy or upcoming changes in health benefits. Good HR communication saves time, reduces stress, and keeps employees informed.

Then there’s internal communication content, which fosters a sense of community and alignment. It’s the stuff that makes people feel connected to the company’s goals and each other. Whether it’s through newsletters, chat channels, or video updates, strong internal communication helps build trust and keeps morale high. It’s about making sure everyone feels heard and valued.

But it’s not just about what you say; it’s also about how you say it. Well-crafted HR and internal communication content can boost engagement, motivate employees, and even drive better performance.

Why use AI for HR and internal communication content?

AI is capable of transforming how HR and internal communication content is created and shared. Here’s how –

• AI speeds up content creation. What used to take hours can now be completed in minutes.
• By using AI, you ensure that the tone and style remains uniform across all pieces of content.
• AI tools can tailor content to meet specific needs, offering a more personalized experience.
• Automated content generation reduces human error, ensuring more accuracy.

Narrato’s AI content assistant has 100+ different AI templates for creating any kind of HR and internal communication content that you need. Need to create an employee onboarding guide? Use any of the AI blog writer template. Want to send out a company announcement newsletter? There’s an AI newsletter generator. Need some help creating video content? Narrato has an AI video script generator for that too.

In case you don’t find an AI template for your specific need, you can always create a custom AI template on Narrato. All you have to do is add a prompt and define the variables.

Also Read: 100+ ChatGPT Prompts for HR & Recruitment

How to create HR and internal communication content using AI

Using AI for HR and internal communication content not only saves time but also ensures the message is fits the tone and culture of the company and exactly what you want it to be. Here’s how you can create this content with AI –

1. Define the purpose of your content

Before you start creating your HR and internal communication content, nail down the purpose of your content. This will guide every bit of information you’re going to add to the content. So, what should this purpose be exactly? Think about what you want to achieve with your HR or internal communication content. Are you announcing a policy change, launching a new initiative, or conducting a survey?

Once you know the purpose, determine the best format for delivering the message. This could be an email, a newsletter, an internal blog post, or even a video script. The right format will depend on the nature of the information being shared and your audience.

Now, consider the role AI can play here. By leveraging AI, you’re not just automating processes but enhancing the effectiveness of your communication. AI content creation tools can suggest ways to frame messages that resonate well. It can also help tailor content to individual departments, making the message more relevant and engaging.

One thing you should always keep in mind when defining your content’s purpose is to foster a culture of inclusivity and openness. AI can help in breaking down barriers by translating messages into multiple languages or ensuring the tone is adaptable for different audiences.

By starting with a clear purpose, the rest of your content creation process becomes a lot more focused.

2. Gather all necessary information

Next, gather all relevant information needed to craft your content. Start by consulting with stakeholders in your organization, including team leaders, HR managers, and even a few employees. These folks can provide a wealth of knowledge about what content is required, which communication styles resonate best, and what challenges they face on a day-to-day basis. Consider organizing a few brainstorming sessions or workshops to bring everybody onto the same page. Use surveys or questionnaires if time is tight. While you’re at it, use the existing communication channels, like emails, Slack, and newsletters to gather info. These can serve as a goldmine for understanding what works and what doesn’t.

3. Create a content outline

Once you have gathered all the necessary information, the next step is to organize it in a logical manner. Take the time to create a content outline, in which you can list your main points and subpoints in a way that indicates the natural flow of your communication. This can help structure your thoughts clearly and ensures that no important details are missed.

You can also use an AI content outline generator to create these outlines for your HR and internal communication content. Just provide some context for the type of content you’re creating, and the AI will generate an outline with suggestions for key points to include.

If you think the AI missed some key points, you can always edit the outline to add your own.

4. Generate the HR and internal communication content with AI

With your outline ready, here comes the exciting part: generating content using AI. Some AI tools will just ask for your topic or a few key details to create the content, and in others you can provide an outline for the content (or even generate a fresh one). For instance, if you’re creating an employee handbook on remote work, you can either use the AI blog article from outline template, or the AI blog generator template. AI will craft coherent and engaging material for your HR and internal communication content, including those to be displayed via HR digital signage.

With the second AI template, you can just enter your topic and the AI generates the content outline (and after that, the content too).

After you provide your inputs, watch as the AI crafts coherent and engaging material for your HR and internal communication content.

5. Finalize and format the content

Even with the best AI-generated content, it’s important to put some finishing touches. Before distributing your HR and internal communication content, review the content critically, making sure it’s clear, concise, and aligned with your company’s communication standards. Check for any facts that may need updating.

Here are some things to keep in mind while finalizing the content –

• Visual appeal: Use headings, bullet points, and images where appropriate to make the content visually appealing. Narrato’s AI image generator can create custom images for your content.

• Navigation: Ensure the content is easy to navigate. Employees should be able to find and understand the information they need quickly.
• Clarity and context: Fill any gaps in content, if necessary.

After making these adjustments, have another person review the content, if possible. A fresh pair of eyes can catch errors or suggest improvements that you might have overlooked.

Finally, distribute the content through appropriate channels, whether it be an internal platform, email, or an interactive webinar.

5 types of HR and internal communication content with AI

Here are a few different types of HR and internal communication content you can create with AI’s help –

1. Employee onboarding materials

When welcoming new employees, first impressions matter. AI tools can help you design comprehensive and personalized onboarding materials that make new hires feel right at home. From creating detailed employee handbooks to crafting engaging training guides and orientation videos, AI tools can help create them all.

AI tool/template to use: AI blog article generator templates on Narrato. You can input the theme or topic and the AI will generate content on that topic, which you can then add to your guide or handbook.

2. Policy documents

Maintaining policy documents is often a tedious task that requires constant attention to detail. However, AI can streamline this process, making it much easier to create, update, and manage various types of policy documents. Whether it’s leave policies, codes of conduct, or health and safety guidelines, AI tools can help with the initial drafting process.

AI tool/template to use: You can turn your notes or files into policy documents using Narrato’s AI content repurposing tool.

3. Company announcements

Newsletters and company announcements (through social and other channels) are crucial for keeping everyone informed and engaged. They serve as a key channel for sharing important updates, celebrating achievements, and fostering a sense of community among employees. AI can take your internal newsletters to the next level by curating content 10x faster.

AI tool/template to use: An AI newsletter generator can create content for your company announcement newsletters. And if you want to share your company announcements or updates through social, Narrato’s offers several AI social media post generator templates for creating quick posts from notes, URL, or a basic theme. Besides drafting the content, AI design tools like Canva can also help you design the layout and visuals for your company announcement newsletters and social media updates.

4. Meeting agendas and minutes

Creating meeting agendas and capturing detailed minutes is often a manual and time-consuming process. The responsibilities involved can be overwhelming, as they require careful organization and attention to detail to ensure nothing important is missed. Implementing a meeting room booking system can help streamline scheduling and ensure that meeting spaces are reserved efficiently, freeing up time for more critical tasks. This is where AI can step in. You can use AI tools to automate the creation of agendas can be automated. AI can simplify the way meeting minutes are taken. Instead of painstakingly writing down every detail during meetings, an AI-powered meeting note-taker can transcribe the audio in real time to create accurate and thorough meeting notes.

AI tool/template to use: AI tools like TurboScribe and Rev can help transcribe your meetings audios or videos. For creating meeting agendas, you can use the AI text summarizer from notes template on Narrato. Simply input your notes or points about the things you want to discuss in your meeting, and the AI will summarize the text to create a to-the-point agenda in seconds.

5. Appraisal forms, surveys, and employee feedback forms

AI tools can help create comprehensive appraisal forms that help managers evaluate employee performance effectively. These tools can also design detailed employee surveys to gather valuable feedback on workplace satisfaction, engagement, and areas for improvement. With AI, you can streamline the process, save time, and ensure that the forms and surveys are tailored to meet the specific needs of your organization.

AI tool/template to use: For creating the digital feedback forms, you can use tools like Jotform’s AI form generator and Fillout, which can help create and design any type of forms you want.

Summing up

Using AI in HR and internal communication content allows for personalized communication that resonates with individual employees, which can improve their engagement and experience. You can deliver content that not only enhances employee experience but also supports your internal communications strategy efficiently and effectively.

So, why not embrace AI as a valuable teammate in your communication efforts? It might just be the boost your internal comms need!